In an era where efficiency and effective management are key to business success, project management software has become indispensable. The year 2025 has seen a variety of such tools, each offering unique features and pricing structures.
Let’s delve into the top 4 project management software options, comparing their features and prices to assist UK businesses in making an informed choice.
Best project management software
| Software | Key Features | Pricing (approx, per user/month) |
|---|---|---|
| Wrike | Time tracking, Gantt charts, workload management | Free; Professional from £9.80 |
| QuickBase | No-code project management and app-building | From £13 per month |
| Visor | For teams that rely on spreadsheets | Free Trial; From £10 per month |
| Resource Guru | Resource management, scheduling, workload allocation | From £2.50 per month |
Conclusion – Choosing the best project management software
The right project management software can transform the way a business operates, streamlining processes and enhancing productivity. UK businesses should consider their specific needs, team size, and budget when selecting a tool.
Most of these platforms offer free trials, making it easier to test and choose the most suitable one. By leveraging the strengths of these tools, businesses can ensure smoother project execution and better outcomes in 2025.
Review criteria – how we assessed the best project management software
When assessing the best project management software for 2025, we employed a comprehensive and multi-faceted approach. Our goal was to provide a well-rounded view of each tool, ensuring that our recommendations cater to a diverse range of business needs. The criteria used for our assessment include:
User interface and ease of use
We evaluated how intuitive and user-friendly each software’s interface is. A steep learning curve can be a significant barrier to adoption, so we looked for tools that offer a balance between simplicity and functionality.
Features and Functionalities
We thoroughly reviewed the range of features offered by each software, focusing on task management, collaboration tools, time tracking, and reporting capabilities. Special attention was given to unique features that set each tool apart.
Customisability and flexibility
The ability to customise the software to fit the specific needs of different types of projects and teams was a key criterion. We assessed each tool’s flexibility in terms of workflow customisation, integration capabilities, and scalability.
Collaboration and Communication Tools
We examined how each software facilitates team collaboration and communication. Features like message boards, file sharing, and real-time updates were considered crucial for effective teamwork.
Integration with other tools
The ability to integrate seamlessly with other business tools and systems was another vital criterion. We looked for software that can connect with a wide range of applications, from email and calendar services to advanced CRM systems.
Pricing and value for money
We compared the pricing structures of each software, considering the features offered at each price point. Our assessment aimed to identify tools that provide the best value for money, catering to different budgetary constraints.
Customer support and Resources
Good customer support and the availability of learning resources can significantly enhance user experience. We evaluated the quality of customer support, the availability of training materials, and the responsiveness of each software’s support team.
Security and reliability
Given the importance of data security, we assessed the security measures each software employs, including data encryption and compliance with relevant regulations. Reliability, in terms of uptime and performance consistency, was also a key factor.
User reviews and industry reputation
We analysed user reviews and feedback to gauge user satisfaction and the software’s effectiveness in real-world scenarios. Industry reputation, awards, and recognitions were also considered as indicators of quality and reliability.
Mobile accessibility
Recognising the growing need for mobility in project management, we evaluated the availability and functionality of mobile applications for each software.
By considering these criteria, we aimed to present a well-rounded analysis of each project management software, helping businesses make an informed decision based on their specific needs and priorities.
FAQ for best project management software
Project management software is a tool designed to help individuals and teams plan, execute, and monitor projects efficiently. It typically includes features for task assignment, scheduling, resource allocation, communication, and progress tracking.
It streamlines project planning and execution, enhances team collaboration, improves resource management, and provides real-time insights into project progress. This leads to increased productivity and better project outcomes.
Absolutely. Many project management tools are scalable and offer features that cater to the needs of small businesses, helping them to stay organised and manage projects effectively, even with limited resources.
Key features to look for include task management, collaboration tools, integration capabilities, customisability, user-friendliness, and robust reporting functions. The choice depends on your business size, project complexity, and specific needs.
Yes, several project management tools offer free versions with basic functionalities, which are often sufficient for small teams or simple projects.
It offers features like cloud-based access, real-time collaboration tools, communication platforms, and file sharing, which are essential for remote teams to work efficiently and stay connected.
On-premise software is installed on company servers and managed internally, while cloud-based software is hosted on the provider’s servers and accessed via the internet, offering greater flexibility and accessibility.
Yes, most modern project management tools can integrate with a variety of other business applications like CRM systems, email platforms, and financial software, streamlining various business processes.
Reputable project management software typically offers robust security features, including data encryption, secure data storage, and compliance with privacy regulations. Always check the security credentials of the software.
Consider your business needs, project complexity, team size, budget, and desired features. It’s also beneficial to take advantage of free trials to test the software’s suitability before making a decision.